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Personal Purchases

Please refer to the following instructions for how to proceed with a personal purchase:

SUPPLY CHAIN MANAGEMENT
Procedure Document

PERSONAL PURCHASE OF CRC BRANDED MERCHANDISE


INTRODUCTION

Canadian Red Cross (CRC) is contracted to Creo Marketing Inc. for CRC-branded merchandise such as apparel, bags, drinkware, pens and notebooks, etc. Purchases are initiated through CRCplus, which accesses Creo’s punch-out catalogue of approved products.


CRCplus is used as the purchase methodology in order to confirm that branded merchandise is bought appropriately. The brand is vital in its representation of CRC’s mission and every attempt is made to avoid its misuse; controlling the distribution of branded merchandise helps protect the brand’s integrity and reputation. CRCplus’ approval process supports this protection.

CRCplus also limits legitimate purchases of branded merchandise by volunteers without CRCplus access, or by staff wishing to make personal purchases, however. The following explains how these purchases can be actioned.


PROCEDURE FOR VOLUNTEERS


1. Confirm with your staff supervisor that your proposed purchase is appropriate.


2. Ask your staff supervisor to designate a staff person to create the CRCplus Purchase Requisition (PR). The PR will be supervisor-approved, and the purchase actioned with a Purchase Order (PO) by a Procurement Agent.


3. If the purchase is delivered directly to you, advise your staff supervisor and the staff person who created the PR. The staff person will enter product receipt in CRCplus.


To pay:

Ask your staff supervisor, staff person, or Procurement Agent for this reimbursement information:
a) PO #.
b) Purchase cost.
c) The cost code is to be reimbursed.


Select one:
1. Request a copy of the Cheque Control form, complete it with the reimbursement information, and send it with a cheque to: Canadian Red Cross, P.O. Box 39, Saint John, NB  E2L 3X3


2. Pay at your office by credit card if your office has a BAM (credit card machine) option. Email AccountsReceivable@redcross.ca with the reimbursement information.


3. Pay by phone by calling the CRC Accounts Receivable office at the National Payment Centre: 844-731-1304, option 5. They will need the reimbursement information.

 

PROCEDURE FOR STAFF 

 

  1. Confirm with your supervisor that your proposed purchase is appropriate.

  2. Create the CRCplus Purchase Requisition (PR).

  3. Enter product receipt in CRCplus when you receive the purchase.

To pay (select one method):

  1. Complete the Cheque Control form, and send it with a cheque to: Canadian Red Cross, P.O. Box 39, Saint John, NB  E2L 3X3

  2. Pay at your office by credit card if your office has a BAM (credit card machine) option. Email AccountsReceivable@redcross.ca with the reimbursement details.

  3. Pay over the phone by calling the CRC Accounts Receivable office at the National Payment Centre: 844- 731-1304, option 5.

The Cheque Control form is also available on the Supply Chain Management infosite page.